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November 3rd, 2017 First Friday of the Month Conference Call Recording Available

Posted: Tuesday November 07 2017 @ 4:28pm

Category: Main

For those of you that did not make the Conference Call in November, you can listen to the recording here.

Topics Included:

Autoposting - QMB = OA 209 adjustments Medicare primary, Medicaid 2nd

Broadcast messages

Preparing for new Medicare Contract numbers

ICD-10 2018 Updated codes released by CMS last month - Success?

You can now add locations within eTHOMAS yourself




August 4th 2017 First Friday of the Month Conference Call Recording Available

Posted: Friday August 04 2017 @ 3:10pm

Category: Main

For those of you that did not make the Conference Call in August, you can listen to the recording here but be patient, the sound does not start until about 25 seconds in.

Topics Included:

Add your own Doctor Codes in eTHOMAS

Death to datasender - GSTransport takes over statements and Greenflag

You can't do Paper Blue Cross claims in Michigan anymore

Medicare Beneficiary Identifier and RailRoad April 2018

MIP MACRA are you ready to report by October 1st?

ICD-10 2018 Updated codes released by CMS - What you need to know

BCN requiring CLIA numbers for lab tests

Comments, Questions and Answers





May and June 2017 First Friday of the Month Conference Call Recording Available

Posted: Friday June 30 2017 @ 9:52am

Category: Main

For those of you that did not make the Conference Call in May, you can listen to the recording here

Topics Included:

Upcoming Focus groups

New features in eTHOMAS - Keep your eyes out for v9.5.30

Last worked

Followup date

0.00 statements

Statement series

Claim filing report

Detail prebilling

Customize your autoposting



For those of you that did not make the Conference Call in June, you can listen to the recording here


Topics Included:

New Medicare Card numbers next April? What is the Social Security Number Removal Initiative (SSNRI), how does it affect me and Genius?

New YouTube videos: An Introduction To Eligibility in eTHOMAS, Patient Lables and others

co-144 Value based modifier incentive payments on 835: How to manually post since auto-post can't balance


April 7th, 2017 First Friday of the Month Conference Call Recording Available

Posted: Wednesday April 19 2017 @ 12:30pm

Category: Main

For those of you that did not make the Conference Call on 4/7/2017, you can listen to the recording here


Topics Included:

Upcoming Focus Groups

Special eTHOMAS What's New from Support's Annemarie:

How to get to the What New, GS Documentation and YouTube Videos from eTHOMAS program

New Claim Filing Report

Insurance Codes - Ability to add Web Address and Notes!

Patient Type can now be 6 digits, no longer just 1.

New Send Button for sending statements.

Deposit sheet now shows patient type

New areas in eTHOMAS to prepare claims and statements

Scanning Media can be attached to a specific claim


February 3rd, 2017 First Friday of the Month Conference Call Recording Available

Posted: Monday February 06 2017 @ 2:20pm

Category: Main

For those of you that did not make the Conference Call on 2/3/2017, you can listen to the recording here


Topics Included:

Ransomware without backup

MIPS - the Merit-based Incentive Payment System

eTHOMAS update released - What's interesting?

A more efficient way to send electronic statements

What are "Cycle Statements" and what's new

New prep claim

Claim detail improvements


December 2nd, 2016 First Friday of the Month Conference Call Recording Available

Posted: Thursday December 29 2016 @ 12:37pm

Category: Main

For those of you that did not make the Conference Call on 7/1/2016, you can listen to the recording here


Topics Included: End of Year Care for THOMAS - Some ideas for you before you post any charges for 2017:

Complete all posting of payments and charges that you have received up until 12/31/2010. Do not post 2011 information until this is completed.

Run all the reports your accountant wants for year end. Ask the CPA now if they have all the documentation they need BEFORE you post next year's stuff.

Reconcile all accounts. (This re-adds the transaction ledger. If items are changed/removed in the transaction the patient/insurance balance may be off. Reconciling corrects any of those balances.)

Do all patient statements.

Check other claim status from the Paper Claim Billing Menu. All open/hold/rebill/inquiry claims should be reviewed. Verify that all claims that can be billed are changed to the appropriate status and available to be billed. Only claims in an unbilled/rebilled/inquiry status will be prepared.

Work all Edit Reports and rejections from 2016.

Run Delinquent claims Report . Work all non-paid claims. Especially those that will reach filing limits early next year.

Run an Aging by Patient Report. Review all balances including credit balances for patient account that need corrections. If your office writes off balance under a certain amount (ex: any patient balance under a $1.00) do so at this time.

Prepare and send all electronic files. (including inquiry claims)

Prepare and send all paper claims.

During the following steps everyone needs to be out of the system. All computers need to be completely out of THOMAS. Depending on the size of your system the time of these functions can vary.

Do a back up that you can store off site. (Backing up is extremely important on a daily basis, however, at year-end it may be more important. If for any reason you need to pull the data that was in your system when you sent data to the accountant you may have that ability. (but you should have run them before next year's postings) You will also have a back up that is off site in case something happens in your office, it really does happen!) You should have everyone out of THOMAS before backing up.

Review your backup practices. Are you backing up as often as you can afford to lose it? If your building burned down tonight, do you have a recent backup off site that will get you back in business without a huge loss? Have you considered a cloud backup solution such as CrashPlanPro? Is your backup encrypted? Have you tested your backup in the last few months? What exactly is it backing up?

After you do your backup run a Pack databases. (When you delete information from THOMAS it is not necessarily removed right away. When you pack it deletes any information that you have deleted that is being held in you databases.) You must have everyone out of THOMAS to pack. You run it from the THOMAS Maintenance Icon -> Reindex, and check the Pack checkbox.

Review your security practices involving your computer. Is the hard drive with THOMAS encrypted? Have you made certain Windows updates are being installed regularly (usually by end of second week each month).

Are you using a anti-virus/malware program and is it up to date? Have you disabled users that are former employees? Are your employees on Facebook or risky web sites on business computers? Is your computer old and slow?

Learn more about THOMAS. Check our YouTube page at https://www.youtube.com/user/geniussolutionsinc and watch tutorials on recent changes to the program. Call Genius and schedule training for new employee or those wanting to learn new trick and tips. Many times clients find very useful things they didn't even know about with training.


September 9, 2016 First Friday of the Month Conference Call Recording Available

Posted: Friday September 09 2016 @ 2:10pm

Category: Main

For those of you that did not make the Conference Call on 9/9/2016, you can listen to the recording here


Topics Included:

ICD-10 FY 2017 Changes


August 5, 2016 First Friday of the Month Conference Call Recording Available

Posted: Monday August 08 2016 @ 6:41am

Category: Main

For those of you that did not make the Conference Call on 7/1/2016, you can listen to the recording here


Topics Included:

Upcoming Focus Groups

Focus on security

https://www.bannerhealth.com/news/2016/08/banner-health-identifies-cyber-attack#Banner

CMS Warning MLN Matters Special Edition Article (SE1616)

Doing a formal Risk Analyses on your systems

Encrypted backup off-site and Disaster Recovery

Up-to-date Windows updates

Getting rid of Windows XP, Vista, and Server 2003

Virus Scanner

Encrypted hard drive

Complex passwords that change from time to time

Auditing who has access logon your system

Firewalls

Training employees how to be more secure

Use email wisely

Safe shopping

Playing games

Plugging in USB devices found in the parking lot or home

Use different passwords on each site

Keep your passwords secret

Don't email Patient Data

Password protect your phone

Termination procedures

Business Associate Agreements

Questions and Answers

Final Comments


July 1, 2016 First Friday of the Month Conference Call Recordings Available

Posted: Thursday July 07 2016 @ 9:16am

Category: Main

For those of you that did not make the Conference Call on 7/1/2016, you can listen to the recording here




April 1, 2016 First Friday of the Month Conference Call Recordings Available

Posted: Friday April 01 2016 @ 9:45am

Category: Main

For those of you that did not make the Conference Call on 4/1/2016, you can listen to the recording here





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